As human being is not infallible, you may accidentally delete or misplaced an email you really need. Or you know that you received an important email from someone like your boss, but the message is no longer in your Gmail inbox. It could easily happen for all of us. So, what can you do in such cases? You need to recover your deleted emails. First, don’t panic and keep reading this article.
There are several methods that you can use to recover deleted emails in Gmail or other missing messages. In this tutorial, we’ll explore the various ways to recover deleted emails. You’ll learn how to retrieve deleted emails from Gmail. We’ll also explore why archiving old emails may be better than deleting them. Especially if you’re not sure whether you’ll need a message in the future.
How to Recover Deleted or Archived Emails from Gmail
The following description quickly explains how to recover deleted emails in Gmail.
For detailed guidance on how to recover deleted emails from Gmail, read the written instructions below:
1. How to Recover Deleted Emails From the Trash
If an email was deleted, it is likely in the Trash folder. Unless you permanently deleted the email, you can recover it from the Trash folder if it’s been in the folder less than 30 days. Gmail messages that have been in the folder longer than that are automatically deleted.
In this section, you’ll learn how to find and recover a Gmail that’s been accidentally deleted.
Find and Open the Trash Folder
When you first open your Gmail inbox, the Trash folder isn’t visible. To find it: Click the More option on the left side of the screen >> Your menu options expand >> Your Trash folder appears on the menu >> Click the Trash option to open the folder.
Use Gmail Search to Retrieve Deleted Emails from Gmail
You may be able to see your missing Gmail message as soon as you open the Trash folder. If so, good for you.
However, if you’ve got a lot of emails in your Trash folder, it may take more effort to recover your deleted emails. Use the scroll bar on the right of the screen to move through the emails on your screen. If there’s more than one screen of messages, use the left and right arrows at the top right of your screen to move through the screens.
Actually, scrolling through the screens of email messages in this fashion could be time consuming. There’s an easier way for you. You can use the Gmail search bar to find your deleted emails in the Trash folder. To start: Click the down arrow in the right of the search bar. Now the Advanced Search dialog box displays:
The best way to find your missing message is to type what you know about it into the search fields in the Advanced Search dialog box.
When you’ve finished entering information, click the Search button which looks like a magnifying glass in the lower left of the dialog box. Now the search results appear for you.
In this case, the search parameters were specific enough that they returned the missing emails. If more than one email meets the search criteria, you’ll see multiple messages on this screen.
Recover a Deleted Email from Gmail
Now that you’ve learnt how to find your deleted emails, it’s time to get it out of the Trash folder. For doing so: Click the checkbox to the right of the email to select it >> Your screen should look like the following picture:
Click the “Move to Inbox” button above the message. Your email is moved from the Trash folder to your Gmail Inbox. OK now it is finished and you’ve just learned how to recover deleted emails from Gmail.
2. How to Recover Permanently Deleted Emails
When you don’t see deleted emails in the trash, it’s likely that it was permanently deleted. There are different ways through which this can happen. Here are some of them:
- You might empty your Trash folder.
- Or you selected the message in your Trash folder and clicked the Delete forever button.
- Automatically your email was deleted from your Trash folder after 30 days.
When you have accidentally deleted your emails there’s a chance that you may be able to recover permanently deleted emails. It can occur with the help of Google Support. Let’s see how it can be possible for you to recover permanently deleted emails.
Put together as much information as you can about the missing or deleted emails. Here are some of the details you’ll need:
- Your Gmail address
- When the Gmail(s) disappeared (approximately)
- Details about what steps you took to try and recover the deleted emails
Contact Google Support
Type this URL in your browser’s address field: support.google.com/mail/contact/missingemails
Fill out the fields on the Gmail Help screen that displays. After you’ve entered all your information, click “Submit” to send your request to Google Support.
3. How to Access Archived Emails in Gmail
If you want to avoid the frustration of permanently losing emails, you can use Gmail’s Archive feature. Archiving old messages is better than deleting them. As you know, archived Gmails aren’t automatically deleted after 30 days. And if you know what to do, you can easily restore an archived Gmail email.
It’s easy to archive a Gmail message. You should simply select the email you want to archive in your inbox and click the Archive button on the toolbar above the messages. Here’s how to restore archived emails message:
Retrieve Archived Gmail
You can’t open your Gmail archive the way you can open your Trash folder. But that doesn’t mean you can’t access archived emails in Gmail.
- You can find emails in your archive with the “All Mail” option.
- Start with your Gmail inbox open.
- Click More to the left of your Gmail emails to expand your options.
- Click the “All Mail” option. All the mail in your Gmail system displays, including archived messages:
- Use the scroll bar to the right to scroll through the Gmail email messages and find the archived email you’re looking for.
Access Archived Emails
Using the All Mail option can be a great way to retrieve an archived Gmail email message if you don’t have many emails in your archive.
If your Gmail archive is full, you’ll save time if you use the Gmail Advanced Search tool. The process is very similar to the method we used the Search tool to find Gmail emails in your Trash folder.
- Open your Gmail inbox open.
- Click the down arrow in the right of the search bar. The “Advanced Search” dialog box displays.
- Make sure that the Search parameter at the top of the dialog box is set to All Mail.
- When you’ve finished entering information, click the Search button that looks like a magnifying glass in the lower left of the dialog box.
- Now the search results appear for you.
In this case, the search parameters were general and returned several Gmail emails with the word “meeting” in the email.
Move Archived Gmails to Your Inbox
Now that you’ve learned how to recover archived emails in Gmail, it’s time put the retrieved messages back into the Gmail inbox. To do that: You should click the checkbox to the right of the email to select it >> Click the “Move to Inbox” button above the email messages. Now your email is moved from the Gmail archives to your Gmail Inbox. Fortunately you’ve just learned how to retrieve and restore archived emails in Gmail.
4. How to Recover Emails From the Spam Folder
There’s one final place to look for your misplaced Gmail email. It may be in your Spam folder. Usually the emails in your Spam folder are junk that you don’t need to worry about, but sometimes an important email ends up there by your mistake. The link to your Spam folder is below the All Mail link.
In order to open the Spam filter:
Click the link >> Then the Spam folder opens.
To retrieve a Gmail email message you find in spam:
Use the checkbox the left of the email to select it >> Click the Not spam button at the top of the screen to send the message to All Mail >> Or, move the selected email directly to your inbox or other email folder.
If you know what to do, you can find and recover your deleted emails easily as we mentioned above.
Now you know what steps to take if you can’t find a Gmail email message. Never worry about a lost email again. If you face any issue, please don’t hesitate to share it by leaving a comment below for us. In case of being attracted to subjects like avoiding email spams and deleting your email account you can read our previous articles.