Spam and phishing Email often contain malicious attachments in plain sight, or they are covertly hidden in zip/rar archives, or in Office documents as macros.
To infect your computer, the email often includes an executable file. Although it can be difficult to identify suspicious files at first glance. Because they are commonly hidden within zip archives to trick spam filters. Such suspicious files can often be recognized by their file extension, such as: .exe, .bat, .com, .cmd, .cpl, .js, .jse, .msi, .msp, .mst, .paf, .wsh, .wsf, .vbs, .vbe, .psc1, .scr, and .ink.
Now in this article, we are going to explain several red flags that will help you identify potentially dangerous Email attachments and suspicious files in your inbox.
Spot Unsafe Email Attachments to Protect Your Security
1. Dangerous File Extensions
Unfortunately, there are several file extensions which could potentially run code on your computer and thus install malware.
As you’d expect, hackers don’t make them easy to spot. Often, dangerous file extensions are concealed in ZIP files and RAR archives. If you see either of those extensions in an attachment that doesn’t come from a recognized contact, you should treat it with suspicion.
The most dangerous file extension is EXE. They are Windows executable files which are particularly hazardous due to their ability to disable your antivirus app.
Other frequently used extensions to watch out for include:
- JAR: They can take advantage of Java runtime insecurities.
- BAT: Contains a list of commands that run in MS-DOS.
- PSC1: A PowerShell script with commands.
- VB and VBS: A Visual Basic script with embedded code.
- MSI: Another type of Windows installer.
- CMD: Similar to BAT files.
- REG: Windows registry files.
- WSF: A Windows Script File that permits mixed scripting languages.
You also need to keep an eye on Microsoft Office files with macros (such as DOCM, XLSM, and PPTM). Macros can be harmful but are also commonplace—especially in business documents. You’ll have to exercise your own judgment.
2. “Strange File Names” Is One of the Signs of Malicious Email Attachments
In the same way that you should treat random email addresses with extreme distrust, so too should you be wary of attachments with filenames composed of random strings of characters.
People don’t save documents with a 20-character alphanumeric code as its name, and your computer would never prompt you to do so.
Similarly, names like “freemoney” or “greatopportunity” from an unknown sender are likely to contain malware and should immediately ring alarm bells.
3. Pay Attention to the Sender of the Email
It goes without saying that an email from a nonsensical address (for example, [email protected]) is almost certainly something you shouldn’t open. Instead, immediately flag it as spam and remove it from your inbox.
That part is easy, but the situation can quickly become more complex.
Malicious actors are experts in making email addresses look like they are from an official source when in practice, they are phishing attacks. For instance, perhaps your bank’s email address is [email protected]; a hacker might send an email from [email protected] instead. That’s easy to overlook when you’re scanning through your inbox in a hurry.
There’s also been an uptick in email spoofing in recent years. When spoofing, an attacker tricks the email server into thinking the email came from the address being spoofed. You will even see the person’s real address and profile picture in the sender field.
In theory, you can spot spoofed emails by investigating the email’s source code, but it’s way beyond the abilities of most users. If you’re not expecting an email from the sender and the attached file ticks some of the other boxes we’re discussing, it’s probably malware.
Finally, remember that an attachment could be malicious even if you know the sender and the email is not spoofed. If the sender’s own machine is infected, it could send emails to their contact list without their knowledge.
4. “Read the Content of the Email” to Avoid Unsafe Email Attachments
The text of the email can offer some clues about whether the message—and thus any attachment—is trustworthy.
Bots write many of the spam emails, spoofed emails, and phishing emails that you receive. They often have lousy formatting and spelling errors.
There are other little giveaways, too. For example, perhaps an email that’s purportedly from your best friend refers to you by your full name rather than your nickname. Or maybe it uses formal language and other syntax that you know the person in question would never use.
You should also be suspicious of an email that asks you to download and run its attachment. These emails are often made to appear as if they come from companies like FedEx and DHL; they claim that you can track your package via the download. Given that we live in an age where online shopping is routine, it’s easy to be duped, especially if you’re expecting deliveries.
5. Encrypted Archive File
As we just alluded to, archive files (such as ZIP, RAR, and 7Z) can conceal malware.
The problem is especially acute for encrypted archive files—i.e., those that require a password in order to extract their contents. Because they are encrypted, your email provider’s native antivirus scanner cannot see what they contain, and thus can’t flag it as malware.
The counterargument is that encrypted archive files are an excellent way to send sensitive data to a recipient; they are widely used for that purpose. Again, you will have to exercise your own judgment and make a decision about whether the file is safe.
6. Use Your Antivirus Suite
If you’re caught in two minds about the potential safety of an email attachment, make sure you always run it through your desktop antivirus app before running it on your machine.
Needless to say, if your antivirus program flags the file as suspicious, stop. Delete the file from your computer and don’t redownload it. The worst course of action would be to click through the various malware warnings and proceed regardless.
Remember, even though antivirus apps may not be perfect (they occasionally flag false positives), they are infinitely more trustworthy than a suspicious email which claims its attachment is safe even if it gets flagged by a scan.
Email scams have been around almost as long as the messaging medium itself. Even someone who carefully applies best practices to all areas of their business can be fooled if the enticement is clever enough.
Scammers and cyber criminals are never going away, and neither is the need for email in business or personal correspondence. Your best bet is to keep abreast of the latest threats and variations, and take as many precautions as you can to protect your accounts. No matter how clever criminals become, there are measures you can take to reduce the chances of being the next victim.